How to add new teachers to your Sematime Academics account
Adding teachers records is the second most important thing you need to do after activating your account. With students data already added, we need teachers to start taking class attendances, entering exam marks, recording discipline case, assessing learning outcomes etc.
To get started, go to 'Teachers' view and click on the 'Add New Teachers' button. There are two ways to do this: importing data from Excel or adding teachers manually.
Importing from an Excel file.
This is the most preferred option especially if you have many teachers to add at one go. Your file needs to have just two columns: Teacher's name & Phone number.
Ensure the 'Import from Excel file' tab is selected then upload your file by clicking the 'Select file' button or drag-and-drop the file from your computer onto the dotted area.
The system will process the file and generate a preview of the data extracted. If need be you can edit the name or phone number or even remove unwanted teachers. If some teachers have already been added, the system will notify you and then omit them from your records. Click the 'Add Teachers' button to finish.
All new teachers will get a text message containing their login credentials which they will be using whenever they want to use Sematime to enter exam marks, record attendance etc.
Keying-in manually one-by-one
This option is ideal for instances where one or two teachers need to be added or whenever you need to capture more information per teacher such as classes taught, classes supervised etc. Select the 'Key in manually' tab to get started and enter the name, phone number, photo etc.
Under the 'Classes Taught' section choose the class and subject for each lesson assigned to the teacher then switch to the 'Classes Supervised' section and select all the classes they supervise.
Sematime may not always have all the data fields the school uses to capture student or teacher records so we use 'Custom Fields' for all extra data fields. e.g bus route, Nemis number etc. Extra fields can be added in your account settings - How to add custom fields to students and teachers records
To get started, go to 'Teachers' view and click on the 'Add New Teachers' button. There are two ways to do this: importing data from Excel or adding teachers manually.
Importing from an Excel file.
This is the most preferred option especially if you have many teachers to add at one go. Your file needs to have just two columns: Teacher's name & Phone number.
Ensure the 'Import from Excel file' tab is selected then upload your file by clicking the 'Select file' button or drag-and-drop the file from your computer onto the dotted area.
The system will process the file and generate a preview of the data extracted. If need be you can edit the name or phone number or even remove unwanted teachers. If some teachers have already been added, the system will notify you and then omit them from your records. Click the 'Add Teachers' button to finish.
All new teachers will get a text message containing their login credentials which they will be using whenever they want to use Sematime to enter exam marks, record attendance etc.
Keying-in manually one-by-one
This option is ideal for instances where one or two teachers need to be added or whenever you need to capture more information per teacher such as classes taught, classes supervised etc. Select the 'Key in manually' tab to get started and enter the name, phone number, photo etc.
Under the 'Classes Taught' section choose the class and subject for each lesson assigned to the teacher then switch to the 'Classes Supervised' section and select all the classes they supervise.
Sematime may not always have all the data fields the school uses to capture student or teacher records so we use 'Custom Fields' for all extra data fields. e.g bus route, Nemis number etc. Extra fields can be added in your account settings - How to add custom fields to students and teachers records
Updated on: 05/04/2024
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